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Center City Council Meeting

 

 
The Center City Council will meet in regular session on Monday, September 26, 2016 at
5: 00 p.m. in the Council Room at City Hall. The following items are on the agenda for
appropriate action:
I. Welcome guests and visitors.
II. Approval of Minutes of the Regular Meeting on September 12, 2016.
III. Consider Discussion and Possible Action on the following:
A. Ordinance 2016-08 - Adopting Tax Rate& Levy for Fiscal Year 2017.
B. Ordinance 2016-09— Adopting the Budget for Fiscal Year 2017.
C. Ordinance 2016- 10 Amending the Budget for Fiscal Year 2016.
D. Resolution 2016-26 TP& W Grant Application Authorization.
E. Approve Award of Bid for Timber Sale on Various City Properties.
F. Award ofBid- Sanitary Sewer& Lift Station Elimination Project.
G. Approve Street Closure for Poultry Festival 5K Chicken Run.
IV. Items of Interest from Council and City Manager, and Citizens—No Action Items.
1. DETCOG Board of Directors Meeting.
2. Doo Dah Parade September 28, 2016— 4: 00 p.m.
V. Executive Session
Consider entering executive session for legal consultation with the City Attorney and
discussion of pending litigation, personnel matters and land acquisition with possible
action related thereto upon reconvening in open session in accordance with Local
Government Code Section 551. 071, 551. 072 and 551. 074
VI. Adjournment.
MEMORANDUM
TO: Mayor and City Council
FR: Chad D. Nehring, City Manag
Date: September 9, 2016
RE: Agenda Comments for Regular Meeting of September 9, 2016
REGULAR MEETING AGENDA:
III.A. Ordinance 2016- 08— Adopting Tax Rate and Levy for Fiscal Year 2017 (FYI 7)
To conform to the revenue projections and demands of the draft budget, the tax
levy ordinance is presented for Council approval. It does impose a tax rate
slightly higher than the calculated effective tax rate by 1. 89% and generates
1, 700 more than the prior year when excluding new value added to the rolls.
The rate to generate revenue sufficient for budget is $0.56/$ 100 of valuation.
This action also ratifies and continues all exemptions and designates the portion
of the tax and levy applicable to both operations and maintenance (O& M) rate
and interest and sinking (I& S) rate. Staff recommends approval to ensure
revenues projected for budget appropriations.
III.B. Ordinance 2016- 09— Adopting the Budget for Fiscal Year 2017 (FYI 7)
This is the annual action to formally adopt the budget for the upcoming fiscal
year. The final draft has been presented to Council with all funds balanced and
rates and fees necessary to provide the projected revenues approved and adopted
prior to this item. The ordinance identifies the budgeted amounts for each
operational fund ofthe City. Most funds are relative to prior year exemplified by
the General Fund increasing only 0.30%, which is less than $ 14, 000 from prior
year. The Utility Fund and I& S Fund are the exceptions, with both increasing due
to funding of capital projects and projected increases in annual debt payments.
Both of these increases were planned prior to this year' s budget and include
projects identified in the capital improvement budget. This ordinance further
approves the capital improvement budget and the annual budgets of the TIRZ#1
and both EDCs all the fiscal responsibility of the City. Finally, this annual action
item includes the review and adoption of several major fiscal policies of the City
covering: debt management, fund balance. investments and purchasing. Staff is
extremely pleased to offer this document for approval upon achieving the vast
majority of Council goals given the limited resources and lack of increased
revenues available this fiscal year. We are pleased that this is accomplished while
also meeting all the policy goals of the Council in maintaining satisfactory
operational and emergency fund balances and also dedicating resources to the
newly created fixed asset replacement fund without substantial impacts to services
or rates.
III.C. Ordinance 2016- 10— Amending the Budget for Fiscal Year 2016 (FYI 6)
This is the annual ordinance to amend and adjust as necessary the allocations of
the current fiscal year budget and accommodating for special projects or items
specifically approved by Council. The changes reflect minor increases in
revenues and expenditures of major funds primarily reflective of the Council' s
directive and goal to dedicate funding necessary to create and sustain a fleet
replacement fund. These amounts should provide 100% funding of future vehicle
replacements for the fleet inventory included in the program and utilizes existing
fund balance amounts as instructed to ensure the self-sufficiency of this activity
prospectively. This is further outlined in the FY 17 budget packet. This action
also includes two land asset acquisitions authorized by Council and several other
minor projects as identified. Finally, the allocations for the Recreation Fund
which was also created after FYI budget g
approval pp and is presented p
sen ed as balanced
without subsidy in just this first year ofoperations. Mr. Gibson will be available
ifthere are detailed questions and staff recommends approval.
III.D. Resolution 2016-26— TP& W Grant Application Authorization
This action will authorize the submission of a grant for the upgrade and
improvement of Perry Sampson Park under the previously approved concept plans
that Council has authorized for TCDP grant application the prior two funding
cycles. The local matching funds are secured by funds dedicated under the 2016
Cos and reflected in the FYI 7 Capital Improvement Program budget. The
application will be to obtain $300,000 in funds on a 50- 50 matching basis for the
300,000 of local funding thus providing for substantial rehabilitation and
enhancement of the facility rather than just a decent facelift. Upon approval, staff
will coordinate with MHS Design on the final application which requires
submittal by October 1.
III.E. Approve Award of Bid for Timber Sale on Various City Properties
Mr. Mike Walker, Azimuth Forestry, was contracted by Council earlier this year
to coordinate the advertisement and marketing for sale of various timber tracts
owned by the City. The land management plan presented and approved several
months ago. recommended several tracts at Lake Pinkston, City Lake and the
airport, for various levels of timber harvesting and management. These bids
reflect sealed offers for that as a single project package. Mr. Walker will be
present for questions. Based on preliminary estimates, while slightly lower than
hoped, staff recommends award as presented to the highest bidder, Advantage
Forestry Unlimited in the amount of$90,505.
III.F. Award ofBid—Sanitary Sewer Improvement and Lift Station Elimination Project
This project has finally come to the point of construction after years of delay by
the Texas Water Development Board in bureaucratic reviews and required
studies. While bids were extremely competitive, project delays and modifications
of original scope, primarily from relocating the lift station site, the low bid is
roughly$ 200,000 higher than the original project estimate. The cost of
relocating, avoiding condemnation ofthe preferred site is the primary contributor
to the increased costs as is the inflation of pipe costs over the last four years.
Local funds for the difference should be available from reductions already
realized in the WWTP rehab project, specifically over$ 120,000 in reduced
electrical and engineering costs from the original projections. The potential of
removing items to reduce project scope has been reviewed as has any possibility
of reductions from rebidding the project, both with no expectations of viability of
positive outcomes. For these reasons, staff and the consulting engineer are in
agreement recommending approval even given the necessity of adding local funds
to this project to the low bidder, Doughtie Construction Co., of Huntsville in the
amount of$2, 153, 323. 55.
III.G. Approve Street Closure for the Poultry Festival 5K Chicken Run
This is the annual request for a 5K run the Saturday morning during the Poultry
Festival along the customary route as detailed in the request from the Chamber of
Commerce sanctioning this event. Staff can accommodate as usual pending
emergency calls and this notice can be forwarded to TXDoT to allow traffic
control for interruptions as needed.
Items of Interest:
1) DETCOG Action—According to the Board agenda, DETCOG allocated
additional grant funds to the City for completion of prior activities to which
the City had to supplement with local funds to complete but staff and our
consultant were not made aware of this potential action, nor invited and
haven' t received information of any outcome.
2) Doo Dah Parade— Fire Truck available as usual for those that wish to ride
3) TML Attendees— Staff will provide a coordinated itinerary, meeting
invitations and information relative to TML annual conference next week.
MINUTES OF THE CITY OF CENTER
CITY COUNCIL MEETING
REGULAR MEETING
September 12, 2016
The Center City Council met in a regular session on Monday, September 12, 2016 at 5: 00 p.m. in
the Council Room at Center City Hall. The meeting was open to the public. Notices were
properly posted of the date, place and hour and the news media was notified. The following
members were present:
David Chadwick - Mayor
Charles Rushing Mayor Pro Tem
Joyce Johnson Council Member
Leigh Porterfield - Council Member
Howell Howard Council Member
Jerry Lathan Council Member
Chad Nehring City Manager
Barbara Boyd City Secretary
Jim Payne City Attorney
Guests signed the register.
Item I. Mayor David Chadwick opened the meeting and welcomed the visitors and
media.
Item II. Public Hearing:
Mayor Chadwick Opened the Hearings at 5: 03.
A. Proposed Tax Rate. There were no comments.
B. Proposed Budd There were no comments.
Mayor Chadwick Closed the Hearings at 5: 05.
Item III. Approval of Minutes of the Regular Meeting on August 22, 2016.
Council Member Joyce Johnson made a motion to approve the minutes. Council
Member Howell Howard seconded the motion. All voted in favor.
Item IV. Consider Discussion and Possible Action on the following:
A. Ordinance 2016- 7 — Establishing Rates & Fees for FY 2017. City Manager, Chad
Nehring stated this item is the annual review and authorization of rates and fees for
utility, garbage and all other retail or customer fees charged for various actions or
services. Mr. Nehring stated these adjustments were calculated and projected to
conform with the revenues necessary for preliminary budgeted expenses and
contractual obligations. Council Member Howell Howard made a motion to approve
Ordinance 2016- 7 Establishing Rates & Fees for FY 2017. Council Member Jerry
Lathan seconded the motion. All voted in favor.
B. Resolution 2016-24 TXDoT Agreement for Closure of Highway for East Texas
Poultry Festival. City Manager, Chad Nehring stated this items is a further
clarification and officially documents the responsibilities TXDoT requires of a
sponsoring governmental entity for the long-term, elective closure of a public
highway for non-emergency purposes. Mr. Nehring stated this is done annually for
the East Texas Poultry Festival and is required by TXDoT for authorized closure for
the Saturday activities associated with the festival. Council member Charles Rushing
made a motion to approve Resolution 2016-24 TXDoT Agreement for Closure of
Highway for East Texas Poultry Festival. Council Member Leigh Porterfield
seconded the motion.. All voted in favor.
C. Resolution 2016-25 TXDoT Annual RAMP Funding Agreement. City Manager,
Chad Nehring stated TXDoT partners with airport sponsors for some operational and
major maintenance items at sanctioned facilities under these, now annual agreements.
Mr. Nehring stated the City historically has utilized these funds to cover half the
expense of lighting replacements, minor patching or electrical repairs at the airport.
Council Member Howell Howard made a motion to approve Resolution 2016-25
TXDoT Annual RAMP Funding Agreement. Council Member Jerry Lathan
seconded the motion. All voted in favor.
D. Approve Construction Manager at Risk, Not to Exceed Contract for Electrical
Enhancements at East Bank WWTP Rehabilitation Plant.
City Manager, Chad Nehring stated this item will authorize the construction bid at a
maximum construction price for the electrical upgrades and replacement at the
wastewater treatment plant. Mr. Nehring stated Council selected Mr. Porter for this
contract based on proposals for services and this establishes the construction costs for
the materials and installation by a substantial amount which should ensure sufficient
resources are available for the remainder of the plant system upgrades. All voted in
favor. Council Member Leigh Porterfield made a motion to approve Construction
Manager at Risk, Not to Exceed Contract for Electrical Enhancements at East Bank
WWTP Rehabilitation Plant. Council Member Joyce Johnson seconded the motion.
All voted in favor.
E. Approve Work Authorization with Everitt Griffith & Associates for East Bank
WWTP Plant. City Manager, Chad Nehring stated this is a work authorization under
the general services contract for engineering services between the City and Everitt
Griffith & Associates. Mr. Nehring stated the engineer supplied the preliminary
project report and has already assisted with the development of the electrical system
upgrades. Mr. Nehring stated this contract will authorize him and staff to proceed
with the clarifier, aeration and pump replacements in this project. Council Member
Howell Howard made a motion to approve Work Authorization with Everitt Griffith
and Associates for East Bank WWTP Plant. Council Member Joyce Johnson
seconded the motion. All voted in favor.
F. Award of Bid for TCDP Project #7215018 for Solar Panel Installation for East Bank
WWTP. City Manager, Chad Nehring stated this is the construction bid for the
installation of solar power system at the wastewater treatment plant with grant funds
provided through the Texas Department ofAgriculture. Mr. Nehring stated these bids
were solicited based on the mandatory design criteria for power reduction at the
project site and certified by the project engineer. Upon approval. contracts for this
construction project will be completed and activity initiated. Council Member
Charles Rushing made a motion to approve Award of Bid for TCDP for Solar Panel
Installation for East Bank WWTP. Council Member Leigh Porterfield seconded the
motion. All voted in favor.
G. Shelby County Chamber Board of Directors Ballot. City Manager, Chad Nehring
stated this is the annual election of board members to the Shelby County Chamber.
Council Member Howell Howard made a motion to submit the ballot for the Shelby
County Chamber Board of Directors. Council Member Joyce Johnson seconded the
motion. All voted in favor.
H. TML Intergovernmental Risk Pool Board of Trustees Ballot. City Manager, Chad
Nehring stated TML-IRP is the cooperative that provides the liability insurance
coverages for the City and as a cooperative intergovernmental, it is governed by a
Board of Trustees with annual elections. Mr. Nehring stated the recommendation is
to cast votes for all four places for the incumbents in each position. Council Member
Leigh Porterfield made a motion to approve TML Intergovernmental Risk Pool Board
of Trustees Ballot, submitted as recommended. Council Member Joyce Johnson
seconded the motion. All voted in favor.
I. Street Closure Requests.
A. CHS Homecoming Parade.
B. Shelby County Advocacy Center Fundraiser.
City Manager Chad Nehring stated the CHS Homecoming Parade is an annual request
along the traditional route. Mr. Nehring stated the Shelby County Advocacy Center
Fundraiser is a new request for the closure of a street for a period of time to hold the
fundraiser event on October 22, 2016. Denise Mathews was present and advised the
Council that she has spoken to Tommy Hughes at the Civic Center and there are no
reservations at this time, so use of the street at the Civic Center would not be a
problem. Council Member Joyce Johnson made a motion to approve both requests
for street closures for the CHS Homecoming Parade and the Shelby County
Advocacy Center Fundraiser utilizing a portion ofCivic Center Drive. Council
Member Leigh Porterfield seconded the motion. All voted in favor.
J. Budget Discussion. City Manager, Chad Nehring updated the Council on the
progress of the proposed budget.
Item V. Items of Interest from Council and City Manager, and Citizens—No Action Items.
Item VI. Executive Session.
Consider entering executive session for legal consultation with the City Attorney and discussion
of pending litigation, personnel matters and land acquisition with possible action related thereto
upon reconvening in open session in accordance with Local Government Code Section 551. 071,
551. 072 and 551. 074.
Item VII. Adjournment. Mayor Chadwick adjourned the meeting.
ORDINANCE NO. 2016-8
AN ORDINANCE FIXING THE TAX RATE AND THE TAX LEVY, AND LEVYING AD
VALOREM TAXES FOR THE CITY OF CENTER, TEXAS, FOR THE FISCAL YEAR
2016-2017 UPON ALL TAXABLE PROPERTY WITHIN THE SAID CITY OF CENTER,
TEXAS, IN CONFORMITY WITH THE GENERAL LAWS OF THE STATE OF TEXAS,
AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH
WHEREAS, the City Council of the City of Center, Texas has heretofore received the
final report of the Board of Directors of the Shelby County Tax Appraisal District, wherein
said Board finds and fixes the value of all property situated within the City of Center,
Texas subject to ad valorem taxes, such total certified valuation of the sum
280,2249688.
WHEREAS, in accordance with provisions of the laws of the State of Texas, the City
Manager has heretofore submitted to the Mayor and the City Council a proposed budget
of the revenues of the City and expenditures for the conduct planned for the fiscal year
beginning October 1, 2016 and ending September 30, 2017.
WHEREAS, the City Council has heretofore, by ordinance, adopted the budget
appropriating from ad valorem taxes;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CENTER, TEXAS:
Section 1. That there shall be and is hereby levied for the year 2016-2017
and ordered to be collected a tax of $0.56 on each and every $ 100.00 of the assessed
valuation of all property of every description subject to taxation within the corporate limits
of the City of Center, such tax being derived as follows:
0. 32576 for the purposes of maintenance and operation, and $ 0.234240 for the
payment of principal and interest on debt of this city, for a total of $ 0.56; and that said
tax so levied shall be distributed and apportioned as follows: For the payment of current
expenses for the year October 1, 2016 and ending September 30, 2017 of the City
government of the City of Center, on each and every $ 100.00 worth of property situated
within the corporate limits of the City of Center, and subject to taxation, a tax of$ 0. 56.
Section 2. That for any and all delinquent taxes collected for any year prior to
2016, the City Manager is authorized to deposit these delinquent taxes to the general
government fund for whatever use is deemed necessary and proper by the City Council.
Section 3. The Shelby County Tax Appraisal District is hereby directed to
enter upon the tax rolls of the City of Center, Texas, for the current taxable year, the
amount and rates herein levied, and to keep correct account of same, and the taxes
herein levied shall be collected as provided by the ordinances of the City of Center,
Texas, and the laws of the State of Texas; and when so collected, same shall be
distributed in accordance with ordinance.
Section 4. The City hereby recognizes and grants the following exemptions
at the values stated in accordance with the laws of the State of Texas:
Age 65 and over 5,000 Homestead
Disabled veteran State allowance (per disability)
Resident homeowners 20% discount of homestead only
Section 5. State Required Mandatory Language. This tax rate will raise
more revenue from property taxes than last year's budget by an amount of
29,022, which is a 1. 89 percent increase from last year's tax rate. The property
tax revenue to be raised from new property added to the tax roll this year is
27,322.
Section 6. All ordinances and parts of ordinances in conflict herewith are
hereby expressly repealed. This ordinance shall be and remain in full force and effect
from and after its passage and approval by the City Council of the City of Center, Texas.
PASSED AND APPROVED this 26th
day of September, 2016.
David Chadwick, Mayor
ATTEST:
Barbara Boyd, City Secretary
ORDINANCE NO. 2016-9
AN ORDINANCE ADOPTING THE FY 2017 BUDGETS OF THE CITY OF CENTER,
CITY OF CENTER, EDC AND EDC STREET IMPROVEMENTS, CAPITAL
IMPROVEMENTS PROGRAM, AND THE DEBT MANAGEMENT, FUND BALANCE,
PURCHASING AND INVESTMENT POLICIES
WHEREAS, it is advantageous to the City of Center to adopt a 2016-2017 City budget
in order that the City remain on a sound financial basis for the Fiscal Year 2017; and
WHEREAS, a City budget for the Fiscal Year 2017 has been proposed after
considerable study and public hearing:
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CENTER:
Section 1.
1 That the budget attached as Exhibit "A" is hereby adopted as the
City budget for the Fiscal Year 2017 with fund totals as follows:
Fund Total Expenditures
General Fund 4,614,300
Utility Fund 3,742,850
Solid Waste Fund 1, 358,700
Recreation Fund 157,900
Park Fund 50,000
Municipal Court/PD Restricted Use Funds 31, 800
Trust Fund 240,700
Debt Service Fund 1, 232,400
Vehicle Replacement Fund 197,000
TOTAL ALL FUNDS 11, 575,873
Section 2. That the budgets for the Tax Increment Reinvestment Zone # 1,
The Center Economic Development Corporation and The Center Economic
Development Corporation for Street Improvements are hereby adopted as presented in
the attached Exhibit "A".
Section 3. That the Capital Improvements Plan, incorporated into Exhibit "A"
is hereby adopted to define priorities for the expenditure of funds designated for capital
projects.
Section 4. That the City' s debt management policy, the City fund balance
policy, the purchasing policy, and the City investment policy are hereby adopted as
presented in the attached Exhibit "A".
Section 5. That all ordinances or parts of ordinances in conflict herewith be,
and the same are hereby, repealed to the extent of such conflict.
Section 6. If for any reason any section, paragraph, subdivision, clause,
phrase, word or provision of this ordinance shall be held invalid or unconstitutional by
final judgment of a court of competent jurisdiction, it shall not affect any other section,
paragraph, subdivision, clause, phrase, word or provision hereof be given full force and
effect for its purpose.
Section 7. Whereas there is immediate need to adopt the budgets as set
hereinabove for the public welfare and in the public interest, an emergency is created
in behalf of the public peace, health, safety and general welfare, necessitating that this
ordinance become effective at once, and it is accordingly ORDAINED that. this
ordinance become effective immediately upon its passage.
PASSED AND APPROVED this 26th day of September, 2016.
David Chadwick, Mayor
ATTEST:
Barbara Boyd, City Secretary
ORDINANCE NO. 2016-10
AN ORDINANCE AMENDING THE FY 2016 BUDGET
WHEREAS, the City budget for the Fiscal Year 2016 was previously adopted by the City
Council of Center by Ordinance 2015- 5 and amended by Ordinance 2016-2 ; and
WHEREAS, a public necessity now exists that is an unusual and unforeseen condition
that could not have been included in the original budget through the use of reasonable,
diligent thought and attention; and
WHEREAS, it is now advantageous to the City to amend said budget.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CENTER, TEXAS:
Section 1. That the City budget for fiscal year 2016 is hereby amended according to
the attached exhibit.
Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the
same are hereby, repealed to the extent of such conflict.
Section 3. If for any reason any section, paragraph, subdivision, clause, phrase, word
or provision of this ordinance shall be held invalid or unconstitutional by final judgement
of a court of competent jurisdiction, it shall not affect any other section, paragraph,
subdivision, clause, phrase, word or provision hereof be given full force and effect for its
purpose.
PASSED AND APPROVED this 26th
day of September 2016.
David Chadwick, Mayor
ATTEST:
Barbara Boyd, City Secretary
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TEXAS
PARKS & Local Park Grant Program
Resolution Authorizing Application
A resolution of the City of Center as hereinafter referred to as "Applicant," designating certain officials
as being responsible for, acting for, and on behalf of the Applicant in dealing with the Texas Parks &
Wildlife Department, hereinafter referred to as " Department," for the purpose of participating in the
Local Park Grant Program, hereinafter referred to as the " Program"; certifying that the Applicant is
eligible to receive program assistance; certifying that the Applicant matching share is readily available;
and dedicating the proposed site for permanent (or for the term of the lease for leased property) public
park and recreational uses.
WHEREAS, the Applicant is fully eligible to receive assistance under the Program; and
WHEREAS, the Applicant is desirous of authorizing an official to represent and act for the Applicant in
dealing with the Department concerning the Program;
BE IT RESOLVED BY THE APPLICANT:
SECTION 1: That the Applicant hereby certifies that they are eligible to receive assistance under the
Program, and that notice of the application has been posted according to local public
hearing requirements.
SECTION 2: That the Applicant hereby certifies that the matching share for this application is readily
available at this time.
SECTION 3: That the Applicant hereby authorizes and directs the City Manager to act for the
Applicant in dealing with the Department for the purposes of the Program, and that Chad
Nehring is hereby officially designated as the representative in this regard.
SECTION 4: The Applicant hereby specifically authorizes the official to make application to the
Department concerning the site to be known as Perry Sampson Park in the Cit of
Center or use as a park site and is hereby dedicated ( or will be dedicated upon
completion of the proposed acquisition) for public park and recreation purposes in
perpetuity (or for the lease term, if legal control is through a lease). Projects with federal
monies may have differing requirements.
Introduced, read and passed by an affirmative vote of the "Applicant" on this day of
2016.
Signature of Local Government Official
David Chadwick, Mayor
Typed Name and Title
ATTEST:
Signature
Barbara Boyd, City Secretary
Typed Name and Title
PWD 10696- P4000( 01/ 2014)
Perry Sampson Park - Center, Texas
Description Unit Quantity Unit Price Total Cost
Start-Up and Erosion
Control
Mobilization LS 1 $ 15, 000. 00 $ 15, 000. 00
General Conditions and Bonding LS 1 $ 15, 000. 00 $ 15, 000. 00
Silt Fence LF 2, 300 $ 1. 50 $ 3, 450.00
Misc. Inlet and Culvert Protection AL 1 $ 1, 000. 00 $ 1, 000.00
Total Start-Up and Erosion Control 34,450.00
Excavation and Demo
Construction Entrance EA 1 $ 1, 750.00 $ 1, 750. 00
Unclassified Excavation (Avg. 1/ 2' grading
throughout site) CY 4, 100 $ 6. 00 $ 24,600.00
Benching for CXT Restroom EA 1 $ 1, 000. 00 $ 1, 000.00
Misc. Clearing, Grubbing, and Site Prep LS 1 $ 8,000. 00 $ 8, 000.00
Misc. Demolition AL 0 $ 10, 000.00 $
Total Excavation and Demo 35,350.00
Paving
Reinf. Concrete Trail 4' wide SF 480 $ 6.00 $ 2, 880. 00
Reinf. Concrete Trail 6' wide SF 5, 400 $ 6. 00 $ 32, 400. 00
Connect to Existing Pavement w/
Longitudinal Butt-Joint LF 16 $ 5. 00 $ 80. 00
Sawcut, Remove, and Dispose of Ex. Curb
and Gutter LF 16 $ 15. 00 $ 240. 00
Total Paving 35, 600.00
Electric and Signs
Misc. Electric and Lighting AL 1 $ 20,000. 00 $ 20,000. 00
Misc. Signage AL 1 $ 3, 000. 00 $ 3, 000.00
Total Electric and Signs I I $ 23 000.00
Page 1 Preliminary Park Estimate-Revised( 09.23. 16)
Description Unit Quantity Unit Price Total Cost
Landscape/ Hardsca
Misc. Landscaping and Irrigation AL 1 $ 12, 000. 00 $ 12, 000.00
Fine Grading, Irrigation, and Hydromulch
for Great Lawn Area SF 60,000 $ 0. 50 $ 30, 000.00
Playground AL 1 $ 85,000. 00 $ 85, 000. 00
Perimeter Fencing LF 2, 000 $ 15. 00 $ 30, 000.00
Cover and Refurbish Basketball Courts AL 1 $ 126,000.00 $ 126, 000. 00
CXT Restroom Facility AL 1 $ 70,000.00 $ 70,000. 00
Pavilion Renovations AL 1 $ 20,000. 00 $ 20, 000.00
Site Amenities( Benches, Trash Can, etc.) AL 1 $ 7, 700. 00 $ 7, 700. 00
Total Landscape/ Hardsca a
380 700.00
Total Construction = 509, 100.00
Contingency (5%) _ 25,455.00
Design Fees ( 12%) _ 64, 146.60
OVERALL TOTAL FOR PERRY SAMPSON PARK = 598,701. 60
Page 2 Preliminary Park Estimate- Revised( 09. 23. 16)
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2 CITY OF CENTER, TEXAS PLANNING& DESIGN, LLC
N
z
TIMBER SALE BID RESULTS
TIMBER FOR SALE
City of Center Properties
The 165 acres of timberland contains —71 acres of first thinning at
Center Lake, —85 acres where all merchantable trees are to be
harvested and —9 acres of pine removal in creek areas .
in SHELBY COUNTY , TEXAS
BIDS DUE - FRIDAY, September 161h , 2016 at 3 : 00 P. M .
165-acre
Bidders Marked Timber
Lum Sum
Advantage Forestry Unlimited Shelbyville, Texas
Johnny Barr JBarrkAFlunlimited.com
936) 572- 8552 cell
90,505
MDD Enterprises, Inc. Michael Kay
Huxley, Texas 936 572-3462
M2d kay(a;hotmail.com 909000
Whiterock Logging Ray Hardy San Augustine,
Texas rayhardy818naol.com
936 275-6902 72,600
Aimwell Timber Pete Rivers Keithville, LA
phillipjrivers(&yahoo.com 318265-0829 58,820
4 bids
Thank you for your time and effort in bidding on this tract of timber.
i
Mike S. Walker, ACF
Azimuth Forestry Services , Inc .
Mike S. Walker - Consulting Forester
14671 State Highway 87 South, Shelbyville, Texas 75973
936) 275- 2265 Office 275- 2454 Fax MWalkerAFSnHughes. net E- mail
Forest Management * Landowner Consultation Appraisals * Timber Sales
401
Everett Griffith, Jr.& Associates Inc.
ENGINEERS• SURVEYORS
September 19, 2016
Mr. Chad Nehring, City Manager
City of Center
P. O. Box 1744
Center, Texas 75935
RE: City of Center
TWDB Project No. 73623-Sanitary Sewer Collection System Improvements
Recommendation of Award
Dear Chad:
On Thursday, September 15, 2016, bids were opened on the above-referenced project. Four bids were
received as detailed on the attached bid tabulation.
The Total Base Bids were as follows:
Bidder Total Bid
1. Doughtie Construction Co., Inc 2, 153,323.55
2. Duplichain Contractors 2, 199,437.00
3. MK Constructors 2, 249,257.00
4. Texas J & D Construction 2,466, 143. 15
Doughtie Construction Co., Inc. is a well known company in the East Texas area and many of my peers
have worked with them on numerous projects of this caliber. I recommend that the Contract be awarded
to the low bidder, Doughtie Construction Co., Inc. in the amount of $ 2, 153,323.55 ( Base Bid). A bid
tabulation is included for your review.
I have attached a copy of the Notice of Award for your signature. Should the Council decide to award as
recommended, please sign and return to me for further processing.
If you have any questions, please let me know.
Sincerely,
Bob Staehs, P. E.
Project Manager
Cc: Tony Doughtie, Doughtie Construction Co., Inc.
408 North Third Street
P.O. Box 1746
Lufkin, Texas 75902-1746
936/ 6345528• FAX# 936/ 6347989 Texas Engineering Firm No. F- 1156
admin@evereffgriffith.com Texas Surveying Firm No. 10029100
NOTICE OF AWARD
Dated September 26 , 20 16
TO: Doughtie Construction Co., Inc.
BIDDER)
ADDRESS: P.O. Box 1233
Huntsville, TX 77342- 1233
PROJECT: City of Center Sanitary Sewer Collection System Improvements, TWDB Proiect No. 73623
i
You are notified that your Bid dated September 15 , 20 16 for the above Contract has been
considered. You are the apparent Successful Bidder and have been awarded the above-referenced
contract.
The Contract Price of your contract is Two Million, One Hundred Fifty Three Thousand, Three Hundred
Twenty Three dollars and 55/cents Dollars($ 2, 153,323.55).
4 copies of each of the proposed Contract Documents( except Drawings) accompany this Notice of
Award.
You must comply with the following conditions precedent within ten days of the date of this Notice of
Award, that is by 20
1. You must deliver to the OWNER 4 fully executed counterparts of the Agreement
including all the Contract Documents. This includes triplicate sets of Drawings. Each of
the Contract Documents must bear your signature on every page.
2. You must deliver with the executed Agreement the Contract Security( Bonds) as
specified in the General Provisions (Item 1. 15).
3. Provide copy of insurance certificate, bonds and other documentation as required.
Failure to comply with these conditions within the time specified will entitle OWNER to consider your bid
in default, to annul this Notice of Award and to declare your Bid Security forfeited.
Within ten days after you comply with the above conditions, OWNER will return to you one fully signed
counterpart of the Agreement with the Contract Documents attached.
OWNER ACCEPTANCE OF AWARD
City of Center, TX Doughtie Construction Co., Inc.
OWNER) CONTRACTOR)
By: By:
AUTHORIZED SIGNATURE) AUTHORIZED SIGNATURE)
TITLE) TITLE)
DATE) DATE)
COPY TO ENGINEER
Use Certified Mail, Return Receipt Requested)
NOTICE OF AWARD
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