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TIMPSON CITY COUNCIL REGULAR MEEEING
CITY COUNCIL CHAMBERS
456 JACOB STREET 
TIMPSON, TX 
MARCH 15, 2016 – 5:30 P.M.
 
POSTED WORKSHOP BEGINNING AT 5:00 P.M. 
The workshop will allow Councilmembers to discuss agenda items before the meeting and also give guest speakers an opportunity to go over reports and answer questions.
 
 
 
 CALL TO ORDER:   Mayor Pro Tem Ronnie Wolfe
 
 Invocation:
 
 Pledge: United States Pledge, Texas Pledge  
           
 
CHAMBER OF COMMERCE 
 
Paul Smith, Chamber President 
 
 
COUNCIL ITEMS
 
Reports by the members of the City Council on matters not on the agenda will be made at this time.  A total, not to exceed, 10 minutes will be devoted to these reports.
 
 
PRESENTATION & RECOGNITION 
 
On 4/07/2016 Paula Mullins will celebrate 7 years as Timpson Municipal Court Clerk;            City Secretary, Leslie Leathers will mark her 1 year anniversary on 3/17/2016.
 
 
PUBLIC COMMENT  
 
This time is provided for members of the public to address the City Council on items that appear within the Consent and Action Items or a matter not listed on the agenda.  Each speaker is limited to 3 minutes.  A Citizens Input form may be filled out and filed with the City Secretary prior to the City Council meeting.
 
Frank Chimney has requested to address the Council representing the Volunteer Fire Dept.
 
 
AGENDA ITEM 
 
Consider approval of the FY 2014-2015 AUDIT presented by Kyle Caperton of Murrey, Paschell and Caperton, P.C. 
    
             
DEPARTMENT REPORTS   
                         
A. Public Works:  Larry Burns
 
                  B.    Police Department:  Kent Graham
 
                  C.   Municipal Court:  Reported for the month of February 2016, 82 citations                              issued, 94 violations, 6 citation to a minor, 0 citations to a juvenile.                              Total amount reported $24,708.61 for the Police Department with the 
   City’s portion estimated at 55% or $13,589.74.
 
            D.   City Secretary:  Reporting an update on the Union Pacific RR Bore Permit.  Pat 
                   Oates verified that the permit has been prepared and sent to UPRR and they have
                   acknowledged receipt of the application.  The UPRR advised that processing
                   time is 2 months.  From that point, they are supposed to provide us with final
                   input as to the construction requirements. (Copy of application is included in the
                   packets)
 
                  There will be a trash dumpster on April 2nd beside City Hall on Railroad Ave, 
                  from 7 am until capacity is reached.  The recycle roll off box will also be here
                  for aluminum, paper and plastic only on April 2nd – 8th.
 
E. Election Info:  There were 4 completed candidate packets submitted for the 
General Election on May 7th.  Incumbent Yvonne Ramsey and Al Skinner are the
                   unopposed candidates for the two seats on the City Council.  They will begin 
                   their new terms in May of 2016.  A drawing was done on February 26th for the
                   placement of names on the ballot for the two Mayoral candidates.  Current 
                   Councilman George Grace will be listed 1st and Debra Smith will be listed 2nd   
                   on the May ballot.
 
                   IMPORTANT DATES:
                   
                        *Early Voting begins April 25th at City Hall and ends May 3rd ; weekdays only
     *April 25 and May 3rd are extended hours – 7am – 7pm other days are 8am-5 pm
                  *April 7- the last day to register to vote in order to be able to vote in the May 7th
                    Election.
*April 26- the last day to apply for ballots to be voted by mail.
                  *May 7--ELECTION DAY-- 7 a.m. to 7 p.m. at the Timpson ISD Gym foryer.
 
    
             
 CONSTENT AGENDA  
 
 Items A thru F included under the Consent Agenda require little or no deliberation by the Council.  
Approval of the Consent Agenda authorizes the City Secretary to proceed with the conclusion of each item as reflected in the Minutes of this meeting.
 
A.    Consider approval of the minutes from the Regular Meeting held on February 16th
B.    Consider approval of  Financial Statement for the month ending February, 2016
C.    Consider approval of March Accounts Payable – Unpaid bills for February, 2016 
D.    Approve the EDC Minutes from February 15, 2016
 
            
 
 REGULAR AGENDA ITEMS  ( 1 -5)
 
 
 1.      Discuss and take action:   Consider renewal of the 1 year term of Judge James 
          Bogue (04/01/2016 – 04/01/2017) 
        
  
2.      Discuss and take action:   Request for Bids – Renew Contract on the mowing for the
         Parks, RR row, and other city property currently on contract with Gareth Yoder for
         $23,860 per year paid monthly $1,988.33.
 
 
3.      Discuss and take action: Request Bids for Annual Fire Hydrant Audit.
                         
 
4.      Discuss and take action: The Council will discuss an Ordinance authorizing the City
         to collect outstanding fee and fines.  Laird Markland of McCreary Veselka Bragg & Allen
   (MVBA) will be in attendance.
 
    
5.      Discuss and take action:   
         A.   Approval of MVBA contract for fees and fines.
         B.   Approval of Agreement to add software to Paula’s computer.
 
     
   
 ADJOURN 
 
           
The Council reserves the right to retire into executive session concerning any of the items listed on this agenda whenever it is considered necessary and is legally justified under the Open Meetings Act.
This facility is wheelchair accessible and wheelchair parking is available.  Requests for accommodations or interpretive services must be made 48 hours prior to this meeting.  Please contact the City Secretary at 254-2421 for further information or needed assistance.
 
This agenda is posted as required under Government Code Section 551.041.  For more information or for a copy of the open meetings act, please contact the Attorney General of Texas at 1-800-252-8011 or the City Secretary at 936-254-2421.
 
 
 
 
City of Timpson
 
__________________________________________
Ronnie Wolfe, Mayor Pro Tem
 
 
 
 
 
 
Certification
 
I certify that the above notice of meeting was posted on the bulletin board in City Hall, 456 Jacob Street, Timpson, Texas and on the front door of the Timpson Police Department facing outside, on Thursday, March 10, 2016 at 12:00 pm.
 
 
 
_________________________________________
Leslie Leathers, City Secretary
 
 
 
 
 
I certify that the attached notice and agenda of items to be considered by the City Council was removed by me from the bulletin board in the City Hall and from the front door of the Timpson Police Department on the _______day of, _______________2016.
 
 
 
___________________________________________
Leslie Leathers, City Secretary
 

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