Notice is hereby given that a meeting of the governing body of the above named City will be held on the 17th day of March, 2015 at 5:30 pm. at the City Hall, 456 Jacob Street, Timpson, Texas, at which time the following subjects will be considered, to-wit:
1. Call to Order:
2. Invocation:
3. Pledge: United States Pledge, Texas Pledge
4. Chamber of Commerce: Paul Smith, Reg Monthly meeting 3/19/2015 5pm
Brief report – Shelby County Day in Austin, TX Mar 5, 2015
Timpson Order of the Eastern Star #1144 will be hosting their 6th annual Easter Egg
Hunt at SoSo Park on Mar 28 at 10 am – bring baskets & cameras
Local Job Fair – Wed April 1 at the Timpson Community Bldg
5. Council Items: Councilman Wolfe has asked to consider the need to have
a separate dedicated checking account for the purpose of tracking PD expenses
if two other councilmembers agree I will put this on the April 14th agenda for
discussion and consideration.
6. Presentations & Recognition: 2/1/2015 Charlotte Broadway – 31 years; 4/07/2015
Paula Mullins – 6 years; 01/2015 Jacob Metcalf – 1 yr
7. Public Comment: Cecil Parks 3 minutes – comments regarding mayor – no action
8. Agenda Item:
Consider approval of the FY 2013-2014 AUDIT presented by Frank Campos.
9. Department Reports:
A. Public Works: Larry Burns
B. Police Department: Kent Graham
C. Municipal Court: Reported for the month of February 2014, 60 citations issued, 77 violations, 6 citation to a minor, 0 citations
to a juvenile. Total amount reported $16,539.66 for the Police Department with the City’s portion estimated at 55% or $9096.81
D. City Secretary: Barbara Hunt’s last day of employment with the City was
Friday, Mar 6th. Ms. Hunt emailed the mayor on Friday and stated that she
would not be able to remain through the 30th of April as she originally reported.
E. Election Info: There were 5 completed candidate packets submitted for the
General Election, May 9th. Candidates drew for positions on the ballot on
March 6th: 1st on the ballot is incumbent Kyle Allen, 2nd on the ballot is
Kenny Walker, 3rd on the ballot is Linda Hancock, 4th on the ballot is
Incumbent Janell Baker, and 5th on the ballot is incumbent George Grace.
Early Voting begins April 27th at City Hall and ends May 5th; weekdays only
April 28 and May 5th are extended hours – 7am – 7pm other days are 8am – 5 pm
Mar 11 – April 24 Dates to apply to receive a ballot by mail.
10. Consent Agenda: Items A thru F included under the Consent Agenda require little or no
Deliberation by the Council. Approval of the Consent Agenda authorizes the
City Secretary to proceed with the conclusion of each item as reflected in the
Minutes of this meeting.
A. Consider approval of the minutes from the Regular Meeting from Jan 20, 2015
B. Consider approval of the minutes from the Regular Meeting from February 17, 2015
C. Consider approval of the minutes from the Special Meeting held on February 17th
D. Consider approval of Financial Statement for the month ending February, 2015
E. Consider approval of March Accounts Payable – Unpaid bills for February, 2015
F. Consider approval of the use of the Community Bldg for the Easter Egg Hunt 3/28
And for the COC Job Fair on 4/1/2015
REGULAR AGENDA ITEMS (8 & 11–22)
11. Discuss and take action: Consider renewal of the 1 year term of Judge James
Bogue (04/01/2015 – 04/01/2016)
12. Discuss and take action: Request for Bids – Renew Contract
On the mowing contract for the parks, RR row, and other city property currently
On contract with Gareth Yoder for $23,860 per year paid monthly $1988.33
13. Discuss and take action: Request Bids for Annual Fire Hydrant Audit
14. Discuss and take action: Consider naming Paula Mullins as interim City Secretary
from Mar 18 – June 16, 2015.
15. Discuss and take action: Authorize the Mayor to have new Resolution of Authority
drawn up on each Austin Bank checking account removing Barbara Hunt as an
authorized signer.
16. Discuss and possibly take action: Personnel Matters
EXECUTIVE SESSION 551.072: Interview Process for full time position, City
Secretary 15-20 minutes each for each applicant selected for interview
17. Reconvene into Open Session:
18. Discuss and possibly take action: Consider hiring a full time City Secretary
19. Discuss and possibly take action: Amend the Order of Notice, General Election
to be held on May 9, 2015 to elect three City Council Members. Remove Barbara
Hunt’s name as Early Voting Clerk and replace with (………………………)
20. Discuss and possibly take action: Consider appointing Barbara Wester as Election
Judge, Shannon Ramsey as Alt Judge and Clerk, Susan Miller, Sherry Angelo, and
Vernett Richardson, and two others as clerks. Consider allowing high school students
that qualify to serve as provisional clerks during the 2015 municipal election. Mrs.
Wester and Mr. Ramsey will be responsible for scheduling during both early and
regular voting. Total hours between 80 – 82 hours x 3 reg and approx 48 hrs
provisional. Estimated Expenses w/lunch provided $3500
21. Discuss and possibly take action: Consider allowing the placement of a portable
building on the City property adjacent to the “Cobb Lbr” building for the
purpose of a Justice of the Peace Prec 5 and/or county office. The City would waive
rent, but would collect all fees associated with city utilities. The County would hold
harmless the City in all respects to property and or liability insurance and understands
should the property sell they would have a 60 day notice to relocate the building.
22. Adjourn:
The Council reserves the right to retire into executive session concerning any of the items listed on this agenda whenever it is considered necessary and is legally justified under the Open Meetings Act.
This facility is wheelchair accessible and wheelchair parking is available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary at 254-2421 for further information or needed assistance.
This agenda is posted as required under Government Code Section 551.041. For more information or for a copy of the open meetings act, please contact the Attorney General of Texas at 1-800-252-8011 or the City Secretary at 936-254-2421.
City of Timpson
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Debra Pate Smith, Mayor
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