Notice is hereby given that a meeting of the governing body of the above named City will be held on the 15th day of September, 2015 at 5:30 pm at the City Hall, 456 Jacob Street, Timpson, Texas, at which time the following subjects will be considered, to-wit:
1. Call to Order:
2. Invocation:
3. Pledge: United States Pledge, Texas Pledge
4. Chamber of Commerce: Chamber of Commerce, presented by Paul Smith.
5. Council Items:
6. Presentations & Recognition: Matthew Owens has received his Class D Water
Operator License. Michael Williams will celebrate his 3rd anniversary on Oct 1
with the City of Timpson Police Department.
7. Citizens Input:
8. Department Reports:
A. Public Works Report: Larry Burns
B. Police Department Report: Kent Graham
C. Municipal Court Report: For the month of August 2015, there were 21
citations issued, 24 violations, 0 to juveniles and 0 to minors. Total amount
reported $20,088.13 the City’s portion a 55% estimate of $11,048.47.
D. City Secretary: Leslie Leathers reporting the dumpster will be here Oct 3rd.
Notice of burn ban effective 8/12/15 for all of Shelby County by the Commissioners
Court. Effective 90 days from the date of adoption of the order, unless
the restrictions are terminated earlier based on a determination made by the Texas
Forest Service or the court.
9. Consent Agenda: Items included under the Consent Agenda require little or no
Deliberation by the Council. Approval of the Consent Agenda authorizes the
City Secretary to proceed with the conclusion of each item as reflected in the
Minutes of this meeting.
A. Consider approval of the minutes of the regular meeting held on August 18, 2015
B. Consider approval of the minutes of the special meeting held on August 18, 2015
C. Consider approval of Financial Statement for the month of August, 2015
D. Consider approval of Accounts Payable – Unpaid bills for August, 2015
E. Consider approval of allowing the Citizens of Timpson to use the Plaza area on
Thursday, September 24th at 7:15 am for a local “See You At The Station” Event.
This will be a public gathering to pray and show support for our law enforcement
officers and other first responders.
F. Accept the resignation of Officer Thomas Jernigan, effective September 24, 2015.
Officer Jernigan’s last scheduled shift will be Sept 15 – Sept 22 (84 hrs) of which
he is taking off 3 days – vacation, 4 days sick. His shift is scheduled to be covered.
The City’s Employee Handbook states employees will be paid for all hours worked
and vacation pay due them on the “pay day” following their last day of employment.
Officer Jernigan is scheduled to be paid on September 25, 2015. Officer Jernigan
will be leaving approximately 72 hrs of unused sick time that the City does not pay
at separation.
REGULAR AGENDA ITEMS (10 –18)
10. Discuss and possibly take action: Set “Call Out” Pay for the Police Department
Effective immediately; the first call out will be Saturday, Sept 19th (12 hrs) and
Sunday, Sept 20th (12 hrs). The 2015-2016 proposed rate in the budget is $100 per
weekend for the person who is on call, that is a rate of $4.16 per hour for that
officer. There is no additional pay for being called out while on call. The Council
will decide whether to increase pay by $25.00 for each, Easter Sunday, Christmas
Eve and Christmas Day, if those holidays fall during an on call day.
11. Discuss and possibly take action: Amending the handbook in order that the “On
Call” officer be allowed to take the patrol car to his home at the end of the day,
immediately preceding his on call shift. The current schedule will require the officer
to take the car home on Saturday morning at the end of the 12 hr Friday PM shift.
The car will remain with the officer on call until he returns to duty for the Saturday
PM shift. When the officer gets off at 8am on Monday morning, the car will remain
with the regular M-F patrol officers “in town” and not be taken home again until the
weekend. The City Attorney has stated that “response times” may be included in the
handbook but should be reasonable and not set in miles but minutes. The State Law
provides that employees may have to be able to respond to Civil Emergencies within
certain time frames. Having reasonable response times for officers that are “on call”
should be considered for everyone’s safety.
12. Discuss and possibly take action: Amend the handbook with regard to paying
Police Officers, time and one half for time worked in excess of 84 hours in a 7 day
Period, there will be no more overtime pay. The three officers will be paid on Friday
Every two weeks and Chief Graham will continue to be paid weekly 40 hrs.
13. Discuss and possibly take action: Change current vacation policy-all officers earn
120 hours of vacation annually. They are currently required to take off 1/3 of those
hours with pay and are allowed to take the other 2/3 without taking time off.
14. Discuss and possibly take action: Adopt Final Budget for fiscal year 2015-2016.
15. Discuss and possibly take action: Adopt Proposed Tax Rate of .313000 per $100
of value. This is an increase of 2.354480 percent for the CITY OF TIMPSON.
16. Discuss and possibly take action: Raise in pay for Matthew Owens from $12.50
to $13.50 since he has received his Class D Water Operator License.
17. Discuss and possibly take action: Resolution of Authority and contact info for
Austin Bank Police Account #2800018349, adding Mayor Debra Smith, Mayor Pro
Tem Ronnie Wolfe, City Secretary Leslie Leathers and Paula Mullins, Municipal
Court Clerk. This is the separate Police Department Account that Mayor Pro Tem
Wolfe, Councilman Grace and Councilwoman Baker asked for at the last meeting.
Austin Bank requires an opening deposit amount and where it should be transferred
from, please include this information in your motion.
18. Adjourn:
The Council reserves the right to retire into executive session concerning any of the items listed on this agenda whenever it is considered necessary and is legally justified under the Open Meetings Act.
This facility is wheelchair accessible and wheelchair parking is available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary at 254-2421 for further information or needed assistance.
This agenda is posted as required under Government Code Section 551.041. For more information or for a copy of the open meetings act, please contact the Attorney General of Texas at 1-800-252-8011 or the City Secretary at 936-254-2421.
City of Timpson
__________________________________________
Debra Pate Smith, Mayor
Certification
I certify that the above notice of meeting was posted on the bulletin boards at City Hall, 45 Jacob Street, Timpson, Texas and on the front door of the Timpson Police Department facing outside, on Thursday, September 10, 2015 at 1:00 pm.
_________________________________________
Leslie Leathers, City Secretary
I certify that the attached notice and agenda of items to be considered by the City Council was removed by me from the bulletin board in the City Hall and from the front door of the Timpson Police Department on the _______day of, _______________2015.
_________________________________________
Leslie Leathers, City Secretary
PUBLIC HEARING
PUBLIC HEARING
CITY OF TIMPSON
FY 2015-2016 BUDGET AND TAX RATE
The City of Timpson will hold a public hearing at 5:00 p.m. on Tuesday, September 15TH 2015 at the Timpson City Hall, 456 Jacob Street, in regard to the adoption of the city’s budget and tax rate for the fiscal year 2015-2016. The purpose of the hearing is to obtain citizen response and input to the proposed 2015-2016 City Budget and the proposed tax rate of .313000. The City of Timpson will consider adopting a tax rate that will raise more taxes for maintenance and operations than last year’s tax rate. The tax rate will raise taxes for maintenance and operations by 2.354480 percent. This is an opportunity for citizens to tell the Council what services they want and to what extent the needs of the community are being met.
It is also an opportunity for the City Council to share information on the cost of such services and for citizens to express to what extent they are willing to tax themselves for improved services.
The City of Timpson encourages citizens to participate in the development of the City Budget and to make their views known at the public hearing. Citizens unable to attend the hearing may submit their views and proposals to Debra Smith Mayor, at the Timpson City Hall, 456 Jacob Street, or mail them directly to the city at Po Box 369, Timpson, Texas, 75975.
Persons with disabilities who wish to attend this meeting should contact the City to arrange for assistance. Individuals who require auxiliary aids or services should contact the City at least two (2) working days prior to the meeting so that appropriate arrangements can be made.
The City of Timpson is an Equal Opportunity Employer and Supports Fair Housing.
__________________________
Debra Pate Smith, Mayor
Certification
This is to certify that I posted notice of this Hearing on the Bulletin Board of City Hall and on the glass front door of the Police Department, facing outside, at 1:00 a.m. on
September 10th 2015
_______________________________________
Leslie Leathers, City Secretary, City of Timpson
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